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Fireflies.ai

Freemium

Fireflies.ai joins video calls as a bot, or records through a Chrome extension, desktop or mobile app, then turns the conversation into a searchable transcript with a summary, action items and speaker labels. It works with Zoom, Google Meet, Microsoft Teams and other platforms, transcribes in more than 100 languages and accepts uploaded audio or video files. AskFred answers questions across past meetings, and search spans the archive by keyword, topic or participant. Conversations can be pushed to CRM and project tools. Free accounts include limited AI summaries and 400 minutes of team storage.

Motion

Paid

Motion combines a task manager, project board, calendar, docs and meeting notetaker in one app, with AI features layered over each part. You enter tasks with deadlines and estimated durations, and Motion builds a daily schedule that places them into open calendar slots, reordering the plan when a meeting appears or a task runs long. Projects show workload across a team, with timeline and Gantt views on the Business tier. AI can draft documents, summarise meetings, generate reports and answer questions about your work. Apps run on desktop, iOS and Android.

Reclaim.ai

Freemium

Reclaim.ai is a calendar layer that schedules work around the meetings already on your calendar. You set targets such as hours of focus time per week, recurring habits, buffer time between calls and no-meeting days, and Reclaim moves flexible events to protect them, rescheduling again when conflicts appear. It syncs multiple Google or Outlook calendars so colleagues see real availability, and Scheduling Links share open slots rather than fixed windows. Task integrations pull items from Asana, Jira, Todoist or Linear and book time for them by priority. Analytics show meeting load and fragmentation.

Superhuman

Paid

Superhuman is an email client for people who spend most of the day in their inbox. It is built around keyboard shortcuts, so triage, search, reply and archive happen without reaching for a mouse, and split inboxes keep team mail, VIPs and everything else in separate views. AI features write draft replies, apply auto labels, archive low-priority mail and answer questions about a thread. Snooze, instant replies and read receipts are built in. Scheduling and team collaboration sit alongside the inbox, and the Business tier adds custom labels and CRM integrations. It connects to Gmail and Outlook accounts.

Mem

Freemium

Mem is a note-taking app built around an AI agent that keeps a running model of your tasks, projects and goals. Notes, clipped web pages, voice captures and meeting recordings all land in one workspace, and Mem links people, projects and decisions as new material arrives. A push-to-remember shortcut lets you speak a thought and have it filed without choosing a folder. Mem Agent sends nudges with the relevant context when something needs attention, and paid plans connect Gmail, Slack or Todoist for outside context. Free accounts are capped at 25 messages, 25 new notes and three hours of voice capture each month.

Notion AI

Freemium

Notion AI sits inside a Notion workspace and works on the pages, databases and notes a team already keeps there. You can ask questions about a document, generate a first draft, translate text, fill database properties automatically, and have meetings captured as notes with action items. Notion Agent carries out multi-step tasks such as building a page, editing a database or pulling information from connected apps like Slack and Google Drive. Enterprise Search looks across those same tools. AI usage is metered in monthly credits on Business and Enterprise plans.