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Motion

Paid

Motion combines a task manager, project board, calendar, docs and meeting notetaker in one app, with AI features layered over each part. You enter tasks with deadlines and estimated durations, and Motion builds a daily schedule that places them into open calendar slots, reordering the plan when a meeting appears or a task runs long. Projects show workload across a team, with timeline and Gantt views on the Business tier. AI can draft documents, summarise meetings, generate reports and answer questions about your work. Apps run on desktop, iOS and Android.

Reclaim.ai

Freemium

Reclaim.ai is a calendar layer that schedules work around the meetings already on your calendar. You set targets such as hours of focus time per week, recurring habits, buffer time between calls and no-meeting days, and Reclaim moves flexible events to protect them, rescheduling again when conflicts appear. It syncs multiple Google or Outlook calendars so colleagues see real availability, and Scheduling Links share open slots rather than fixed windows. Task integrations pull items from Asana, Jira, Todoist or Linear and book time for them by priority. Analytics show meeting load and fragmentation.